Background
With the continued growth of digitalization and more detailed management, organizations have ever-growing volumes of records to manage. If traditional records management methods are still used,
relying on paper storage as the medium, there are clearly many risks and security hazards, and this approach is also very inefficient. Today, traditional records management needs to be modernized.
We propose a system that uses RFID technology to make records management smart. The system improves document efficiency and provides strong technical support for document use.
System Features
Once RFID technology is bound to each object (documents, borrowers, computers, communication devices, etc.), the following functions become possible:
1. New document classification
2. Automatic inventory counting and locating
3. Automatic guidance
4. Automatic identification
5. Automatic tracking
6. Rapid inspection and alarms
7. Workflow management
8. Document statistics
Benefits
1. Greatly shortens time and reduces workload for searching, inventory counting and handovers, improving efficiency
2. Significantly improves records management accuracy and makes it easy to track and locate physical files
3. Full lifecycle management of documents makes records management digital, smart, timely, visual and traceable
4. Synchronizes document information flow and physical flow, effectively balancing management efficiency and security
5. Effectively prevents file loss by combining flexible RFID technology with cameras and software systems
6. Classified management of people, cabinets and files provides a solid basis for document confidentiality management
The Gold-Pick team has nearly 10 years of experience in UHF RFID technology and has designed a series of RFID smart equipment specifically for smart records management.
These mainly include RFID librarian workstations, RFID smart inventory carts, RFID mobile handheld readers
, RFID smart file cabinets, RFID glass file cabinets and RFID smart mobile shelving systems , forming a closed-loop management system.
These smart devices enable files to be stored in any order yet managed in an orderly way. Without any manual operation,
they deliver visual, systematic and smart records management, ensuring the integrity and traceability of records information and full lifecycle workflow management.
